How to Determine Readiness for EVV Configuration

This article outlines the steps to determine readiness for Electronic Visit Verification (EVV) configuration based on recent communications.

To assess if your organization is ready for EVV configuration, consider the following steps:

1. Access to Aggregator Portal

   • Ensure that your organization can access your state's aggregator portal. This access is crucial for transmitting EVV data.

2. Verification of Procedure Codes

   • Confirm that all relevant procedure codes have been updated and verified. This is essential for accurate billing and compliance with EVV requirements.
3. Verification of Client Information
   • Verify that your client's names are entered correctly and do not contain and special characters like: (),/,-, etc
   • Verify that your client's date of birth is entered and correct.
   • Verify that your Client Identifiers are in the correct fields.
     • eCaring's uses the following logic to determine the EVV Identifier for your clients:
       • If the Client Profile contains a value in the "Medicaid ID" field, eCaring will send the qualifier of "Medicaid ID" and the value from the Medicaid ID field on the profile will be sent as the identifier.
       • If the Client Profile does NOT contain a "Medicaid ID" then eCaring will send the Qualifier of "Client ID" or "Client Custom ID" (depending on your state) and the Value in the Billing ID field associated with the payer for that visit will be sent as the Idenfitier.

4. Billing Process:

   • Review your billing process to ensure it aligns with EVV requirements. For example, if your billing is manually uploaded, ensure that this process is compatible with the EVV configuration.

5. Communication with Support:

   • If you have questions or need confirmation regarding your readiness, reach out to your support team for guidance. They can provide specific instructions and confirm if you are set up correctly.

Once you have verified the above points, you can proceed with the following:

• Contact your Implementation or Support to initiate the EVV configuration process.
• Follow any additional instructions provided by your support team to ensure a smooth setup.

Being ready for EVV configuration involves ensuring access to necessary portals, verifying procedure codes, and aligning your billing processes. If you have completed these steps, you can confidently move forward with the configuration process. For any uncertainties, do not hesitate to reach out to your support team for assistance.